Job Purpose

Execute procurement, contract administration and cost management at pre-contract (as when necessary) and post contract stage for developments/projects within Business Unit(s) according to Company’s policies and procedures

Job Responsibilities

Strategic

• Support and assist in executing overall contract administration and cost management at pre-contract (as when necessary) and post contract stage for developments/projects within Business Unit(s) strategy according to Company’s policies and procedures

Financial

• Execute final account documentation and ensure it is compiled within twelve (12) months from Certified of Practical Competition (CPC) for committee’s approval
• Assist in preparation costing for Annual Operating Plan

Operational

• Assist in ensuring contractual compliance of projects are in accordance to Policies and Procedures
• Assist in coordinating cost management related matters at the post contract stage
• Assist in reviewing the preliminary cost estimation against budget during pre-contract stage
• Assist in reviewing the tender documents including BQ review and TRF to meet the targeted date
• Assist to ensure timely award of contractors for Township Community Services (TCS) works upon receipt of the Requisition Form for approval

Job Responsibilities (Con't)

• Work cohesively with Development Team by attending Client Consultant Meeting (CCM) and site meeting as and when required to ensure projects are implemented based on Contractual and SOP requirements
• Assist in preparation of Payment Advise (CPA) to Contractors and Consultants for 1st Payment and at Stage of CPC/CMGD/Final as per Contract Management Standard Checklist
• Monitor and ensure payments are made in accordance to contract provision and within stipulated time
• Assist in updating Project/APVO/VO/EOT and Final Account Trackers on regular basis for Management reporting
• Assist to ensure APVO/VO, EOT and Final Account submission by Consultants and Township are in accordance to Contract Management Standard Checklist
• Assist in monitoring of AVPO/VO, EOT and Final Account trackers to ensure required approval as per agreed timeline
• Assist in preparation of contract documents and rates rationalization
• Coordinate with Consultants on Elemental Cost Analysis and Monthly Financial Statement
• Conduct market intelligence and provide key insight on industry cost benchmark and impact (especially on materials and services)
• Execute and assist the utilization of procurement systems and tool in procurement activities

Job Responsibilities (Con't)

Impact / Accountability

Responsible for all contract operational and administrative procedures involving developments/Projects within Business Unit(s)

Education/Professional Qualification

Degree in Quantity Survey or any relevant qualifications

Professional Experience

• 3-5 years relevant working experience in Property Development industry
• Registered Member of Board of QS Malaysia (BQSM) or Royal Institute of Surveyors Malaysia (RISM)

Competencies

Risk Management

Governance, Risk and Integrity:

Understand, at minimal:

• The Group and BU/OU/Support Department governance structure and process;
• BU/OU/Support Department operating parameters;
• Laws, rules and regulations impacting BU/OU/Support Department area of operations;
• The Group’s principles and requirements of the Group's Code of Business Conduct ("COBC"), Group Policies and Authorities (“GPA”) and related policies and procedures.
• The basic application of risk management in the BU/OU/Support Department area of operations;

        [the above is collectively known as “requirements”]

Drive, lead and/or assist in:

• Maintaining compliance to the requirements.
• Guiding others, where required.
• Raise concerns and seek guidance when in doubt.